Muddy Boots Outdoor Club Privacy Policy

Effective Date: January 2025

Muddy Boots Forest School Ltd is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with us, whether through our website, registration forms, events, or other means.

By engaging with our services, you agree to the practices described in this Privacy Policy.

We collect personal information to provide services, improve operations, and meet regulatory requirements. The types of information we may collect include:

 • Name of parent/guardian and child(ren)

 • Contact details (e.g., email address, phone number, postal address)

 • Emergency contact information

 • Medical or allergy information relevant to the child’s care and safety

 • Photographs or videos (with consent, for educational purposes or marketing)

 • IP address and browsing data (if using our website)

 • Device and technical information for website optimization

We use the information collected for the following purposes:

 • To register children for programs or events

 • To communicate important updates, such as schedule changes or safety information

 • To ensure the safety and wellbeing of children in our care

 • To process payments and manage billing

 • To share newsletters, promotional materials, and updates (with your consent)

 • To comply with legal or regulatory obligations

We will only share your information in the following cases:

 • With Third-Party Service Providers: For payment processing, email communications, or similar functions (e.g., childcare software systems).

 • With Consent: For promotional purposes, such as featuring photos on our website or social media.

 • Legal Requirements: If required by law, to protect rights, or in response to regulatory requests.

 • Emergencies: To provide medical care or contact emergency services.

By providing your information, you consent to its collection and use as outlined in this policy. Where required (e.g., using photos/videos), we will request explicit consent. You may withdraw consent at any time by contacting us at [insert contact information].

We will retain your information only as long as necessary to fulfill the purposes outlined in this policy or comply with legal obligations. For example:

 • Registration details may be retained during your child’s enrollment and up to [X years] after.

 • Financial records will be retained as per tax regulations.

We take reasonable steps to protect your personal information from unauthorized access, misuse, loss, or disclosure. These steps include secure storage systems,